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Human Resources Coordinator

Full-Time / Permanent

Competition Number: 24-14

The Doornekamp Group of Companies work in collaboration with our clients to utilize creative engineering, economic strategy and sustainable products to accomplish challenging projects. We help our customers build an efficient and sustainable future. The Doornekamp Group of Companies is known for our dedication to our core values: Commitment to customers, team and family; Quality of products and services; and Resourcefulness in achieving our mission.

About this Opportunity

The Human Resources Coordinator will report to the VP Human Resources and cover a wide range of administrative activities, supporting the daily operations of the Human Resources Department. This role will support core HR functions such as electronic payroll processing, benefits administration, HRIS administration, WSIB report processing, recruitment support and HR documents and records management. The Human Resources Coordinator will adhere to, support and reflect the organization’s health and safety practices at all times as well as promote and live up to the company core values, code of ethics and employee code of conduct. The HR Coordinator is required to work on site 5 days per week at our Odessa office.

Key Responsibilities

• Complete payroll processing (ADP Workforce Now) for all company employees; perform data entry for new hires; process changes to employee electronic records for changes such as terminations, leaves of absence and promotions.
  
• Process new enrolments for benefits and maintain benefits database; ensure accuracy of monthly benefit insurance billings, track and reconcile monthly benefit invoices.
• Assist with absence and disability management due to both occupational and non-occupational illness or injury; monitor attendance and leave of absence requests.
• As assigned by the VP HR and the HR Manager, generate reports needed to track issues, undertake trend analysis and inform decision-making on key HR matters.
• Maintain all electronic and paper files up to date and organized according to the Company’s records management conventions.
• Provide administrative and coordinator support for HR projects and ongoing cyclical HR activities.
• Serve as a point of contact for employees by responding to general HR inquiries.
• Responsible for manual and electronic records of the departments information system; maintaining employee records in a secure system, ensuring accuracy and compliance with federal, provincial, industry, and local regulations.
• Enter health and safety related data.
• Prepare job postings; place job advertisements in appropriate media; assist with recruitment related records management; coordinate interviews and ensure accurate completion of all required forms.
• Contribute to employee safety and wellness through the promotion of supporting initiatives.
• Other duties as required.

Qualifications/Experience

• Post-secondary education in Office Administration, Accounting, HR Management, or other related field (or equivalent).
  
• Strong interpersonal capability and approachability; strong oral and written communication skills with importance placed on grammar, mechanics, terminology and tone.
• Highly organized with the ability to prioritize work to meet established deadlines.
• ADP Workforce Now Payroll and HR Software experience (a strong asset).
• Advanced proficiency in MS Word, Excel, Outlook, Powerpoint, Project (MS Publisher considered an asset).
• Facility with social media (an asset).
• Proven ability to handle sensitive matters with discretion and confidentiality.

Expected Wage & Benefits:

Competitive salary. Competitive benefits and RRSP matching upon successful completion of probationary period.

Work related references will be required from candidates invited to an interview. Short-listed candidates will be required to undergo a skills test to assess written communication and MS Office tools proficiency.

Upon receiving a conditional offer of employment, candidates will be required to provide the certificates of qualifications. In order to be considered for this position and without exception, applicants are required to submit a resume and cover letter relating their qualifications to the position’s requirements.

Applications must be forwarded to hr@doornekamp.ca no later than July 31, 2024. Applicant screening and interviews will be underway throughout the posting period.

Contact hr@doornekamp.ca for further details or regarding any accommodation required to participate in the hiring process. H.R. Doornekamp Construction Ltd. is committed to inclusive and equitable employment practices.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Our head office in Odessa, Ontario, is located within the County of Lennox & Addington!

Explore this beautiful part of Ontario here: https://naturallyla.ca/